Fathom vs Fireflies.ai: Pricing, Free Plans and Which to Pick
The best free AI note taker against the best team note taker, compared on published prices and limits.
By , research by the BestBots team · Updated Oct 18, 2026
Fact checked against each company's published pricing, documentation and verified user ratings. How we score
Fathom is the better pick for individuals and anyone who wants to stay free: its free plan records, transcribes and summarizes every meeting with no cap. Fireflies is the better buy for teams, with CRM integrations, video and 100+ languages from a $10 seat on annual billing, against $15 to $25 for comparable Fathom team plans.
Side by side
| Spec | Fathom | Fireflies.ai |
|---|---|---|
| BestBots Score | 4.6 | 4.6 |
| Starting price | $20 per user per month | $18 per seat per month |
| Pricing model | per seat | per seat |
| Free trial | Free trial on paid plans, 90 day guarantee | None listed |
| Free plan limit | Unlimited recordings, transcripts and basic AI summaries | Unlimited transcription with auto join, 400 minutes of storage per team, limited AI summaries |
| Paid from | $20 per user per month, or $16 billed annually | $18 per seat per month, or $10 billed annually |
| Platforms | Zoom, Google Meet, Microsoft Teams; bot free capture in beta on Mac | Zoom, Google Meet, Microsoft Teams, desktop app, mobile app, Chrome extension |
| CRM sync | HubSpot and Salesforce; CRM syncs for up to 3 users on Premium, automatic field sync on Business | Salesforce, HubSpot and Pipedrive; app and CRM integrations from Pro |
| Storage | Unlimited recordings and call storage on every plan | 400 minutes per team free, 8,000 minutes per seat on Pro, unlimited on Business |
The short answer
Fathom and Fireflies are both bot based note takers for Zoom, Google Meet and Microsoft Teams. Fathom's strategy is a free plan good enough that people never leave, then team plans that add collaboration and CRM features. Fireflies' strategy is a cheap paid seat packed with integrations and languages, with a free plan that is mostly a trial.
So the decision usually comes down to one question. Do you need CRM sync and team analytics? If no, Fathom free is hard to beat. If yes, Fireflies gets you there for less money.
Pricing
| Plan | Fathom | Fireflies.ai |
|---|---|---|
| Free | Unlimited recordings, transcripts, instant summaries, unlimited storage | Unlimited transcription with auto join, limited summaries, 400 minutes storage per team, 20 AI credits |
| Individual paid | Premium $20 monthly, $16 annual | Pro $18 monthly, $10 annual |
| Team | Team $19 monthly, $15 annual (2 user minimum) | Pro covers teams; Business $29 monthly, $19 annual |
| CRM field sync tier | Business $34 monthly, $25 annual (2 user minimum) | Pro and up |
| Enterprise | $35 per user, annual | $39 per seat, annual only |
Prices are as listed on each pricing page in October 2026.
Solo user. Fathom Free costs $0 and covers unlimited meetings. To get the same unlimited summaries on Fireflies you need Pro at $120 a year. If you want Fathom's action items and assistant, Premium is $192 a year on annual billing.
Team of 5, annual. Fireflies Pro is $600 a year. Fathom Team is $900. Fathom Business, the tier with CRM field sync, is $1,500.
Team of 20, annual, with CRM. Fireflies Pro is $2,400 a year, or Business with conversation intelligence at $4,560. Fathom Business is $6,000.
Run your own numbers in the cost calculator.
Features
| Feature | Fathom | Fireflies.ai |
|---|---|---|
| Platforms | Zoom, Google Meet, Microsoft Teams | Zoom, Google Meet, Teams, desktop, mobile, Chrome extension |
| Bot free capture | Yes, Mac beta, all plans | Desktop and mobile apps; bot by default |
| Languages | Not listed on pricing page | 100+ |
| Free storage | Unlimited | 400 minutes per team |
| Action items | Premium and up | Pro and up |
| Video recording | Recordings on all plans | Pro and up |
| CRM | HubSpot, Salesforce; field sync on Business | Salesforce, HubSpot, Pipedrive from Pro |
| Coaching | Business (scorecards, coaching metrics) | Business (conversation intelligence) |
| AI connectors | Claude and ChatGPT integrations, public API and MCP | API access on Free |
| Compliance | SOC 2 Type II, GDPR, HIPAA with signed BAA | SOC 2 Type II, GDPR, HIPAA on Enterprise |
| G2 rating | 5.0 from 7,085 reviews | 4.7 from 755 reviews |
Who wins for freelancers and solo users
Fathom. Nothing else on the market gives unlimited recordings, transcripts and summaries for $0 with unlimited storage. Fireflies' free plan stores 400 minutes in total, which a busy consultant fills in a week or two.
Who wins for a startup sales team
Fireflies. At $10 a seat on annual billing it includes Salesforce, HubSpot and Pipedrive, video and unlimited summaries. Fathom keeps CRM field sync for Business at $25 a seat annual, two and a half times the price.
Who wins for revenue leaders who want coaching
It is closer. Fathom Business adds Deal View, coaching metrics, AI scorecards and custom summaries at $25 a seat annual. Fireflies Business adds conversation intelligence and team analytics at $19. Fathom's far larger review base (7,085 on G2) suggests a lot of teams are happy at that tier.
Who wins for global teams
Fireflies. It lists 100+ transcription languages on every plan. Fathom does not publish a language count on its pricing page.
Verdict
Pick Fathom if you are an individual or a small team that wants great notes without paying, or if you want coaching tools and are fine paying $25 a seat for them. Pick Fireflies if your team needs CRM sync, video and many languages for the lowest per seat price. For bot free options, see Granola vs Otter, and for the full field, the best AI note takers.
Frequently asked questions
Is Fathom better than Fireflies?
For individuals and anyone who wants to stay free, yes. Fathom's free plan records, transcribes and summarizes every meeting with no cap and unlimited storage. Fireflies is better for teams that need CRM sync, many languages and analytics on a budget, since its Pro seat is $10 on annual billing.
Is Fathom really free?
Yes. Fathom's pricing page lists the Free plan as free forever with unlimited recordings and transcriptions, instant AI call summaries, clips, playlists and search. Action items, advanced summaries and the conversational assistant need Premium at $20 a month or $16 on annual billing.
Which is cheaper for a team, Fathom or Fireflies?
Fireflies. Ten Fireflies Pro seats cost $1,200 a year on annual billing against $1,800 for ten Fathom Team seats. If you need CRM field sync, the gap widens: Fathom Business is $3,000 a year for 10 seats, while Fireflies includes CRM integrations on Pro.
Does Fathom or Fireflies support more languages?
Fireflies lists transcription in 100+ languages on every plan. Fathom does not list supported languages on its pricing page, so check its help center before you commit if you meet in languages other than English.
Can Fathom or Fireflies record without a bot?
Fathom offers a choice of bot free or bot capture on all plans, with bot free in beta on Mac. Fireflies joins as a bot by default and also captures through its desktop app, mobile app and Chrome extension.
Which is better for sales calls?
Fireflies for budget teams, Fathom for teams that want coaching in one place. Fireflies includes Salesforce, HubSpot and Pipedrive from Pro and adds conversation intelligence on Business at $19 a seat annual. Fathom Business at $25 a seat annual adds CRM field sync, Deal View and AI scorecards.
Is Fathom HIPAA compliant?
Fathom's homepage lists SOC 2 Type II, GDPR and HIPAA, and its pricing table lists a signed BAA for HIPAA. Fireflies lists HIPAA compliance on its Enterprise plan at $39 a seat on annual billing.