Best Fireflies.ai Alternatives of 2026
Eight note takers that fix Fireflies' storage caps, AI credit limits and default bot, ranked on published facts.
By , research by the BestBots team ยท Updated Oct 19, 2026
Fact checked against each company's published pricing, documentation and verified user ratings. How we score
Fathom is the best Fireflies.ai alternative for most people: its free plan records and transcribes every meeting with unlimited storage, where Fireflies stores 400 minutes per team. Pick Granola if the bot is your problem, Otter if you want a cheaper annual seat ($8.33 vs $10), and tl;dv if you need EU data hosting.
Our top picks
How to choose
Start with the reason you are leaving. Fireflies is strong on paper: unlimited transcription, 100+ languages, video, CRM integrations and conversation intelligence from $10 a seat on annual billing. People leave it for four specific reasons, and each points to a different alternative.
Storage and the free plan. Fireflies' free plan transcribes without a cap if calendar auto join is on, but it stores just 400 minutes for the whole team. Pro raises that to 8,000 minutes per seat. If you want a free plan you can live on, Fathom has no storage cap.
The bot. Fireflies joins calls as a participant by default. Clients notice, and some companies block note taker bots. Granola and Krisp never join the call. Before switching, note that Fireflies' Chrome extension can record without the bot.
AI credits and recording length. Free and Pro get 20 AI credits a month, and recordings stop at 2 hours. Heavy AskFred users and teams with long workshops hit both.
Price for small teams. At $10 a seat annual Fireflies is cheap, but Otter ($8.33) and Krisp ($8) are cheaper, and Fathom free is cheaper still.
Our picks, in detail
- Starting price
- $20 per user per month
- Free plan limit
- Unlimited recordings, transcripts and basic AI summaries
- Languages
- Not published
- CRM sync
- HubSpot and Salesforce; CRM syncs for up to 3 users on Premium, automatic field sync on Business
Fireflies' free plan stores only 400 minutes for the whole team; Fathom's free plan records, transcribes and summarizes every meeting with unlimited storage. It also has the largest review base in the category, 5.0 on G2 from 7,085 reviews.
Pros
- Free plan records and transcribes every meeting with no monthly cap, per the pricing page
- 5.0 on G2 from 7,085 reviews, the largest review base in the category
- Team plan at $15 per user annual is cheaper than most rivals' team tiers
- SOC 2 Type II, GDPR and HIPAA listed on the homepage
Cons
- Action items, advanced summaries and the full Ask Fathom assistant are paid features
- Automatic CRM field sync needs Business at $34 per user monthly ($25 annual)
- Bot free capture is a Mac beta; everyone else gets a bot in the call
- Supported languages are not listed on the pricing page
Skip it if you need cheap CRM field sync for a big team; that is Business at $25 a seat annual.
- Starting price
- $14 per user per month
- Free plan limit
- No daily transcription limit; only the last 30 days of notes are visible in the app
- Languages
- 31 on desktop, 17 on mobile
- CRM sync
- HubSpot, Attio and Affinity on Business; Salesforce on Enterprise
The most common complaint about Fireflies is its bot joining calls. Granola never joins: it listens through your device audio on Zoom, Meet, Teams, Slack huddles and in person, with no daily transcription limit even on the free plan.
Pros
- No bot joins the call; capture runs on your device audio
- No daily transcription limit on any plan, per the help center
- Works across any meeting app plus in person, with desktop and mobile apps
- 31 transcription languages on desktop
Cons
- Free plan hides notes older than 30 days until you upgrade
- No annual discount on Business; annual billing is Enterprise only
- Salesforce sync and HIPAA are Enterprise only, from $35 per user
- No video recording listed on any plan
Skip it if you need video recordings or Salesforce below Enterprise pricing.
- Starting price
- $16.99 per user per month
- Free plan limit
- 300 minutes per month, 30 minutes per conversation, last 25 conversations
- Languages
- English, Spanish, French, German, Japanese, Chinese
- CRM sync
- Salesforce, HubSpot and Zapier from Pro
Otter Pro is $8.33 a user on annual billing against Fireflies Pro at $10, includes Salesforce and HubSpot, and gives you a live transcript during the call plus bot free desktop capture.
Pros
- Pro at $8.33 per user on annual billing is the lowest annual paid tier among the big names
- Live transcript during the call plus bot free desktop capture
- Salesforce and HubSpot integrations start on Pro
- Business removes the minute cap for $19.99 per user annual
Cons
- Free plan caps each conversation at 30 minutes and keeps only the last 25
- Six transcription languages, far fewer than Fireflies or Notta
- Pro still caps you at 1,200 minutes and 90 minutes per conversation
- Class action over recording without consent survived a motion to dismiss in August 2026
Skip it if you meet in more than six languages or more than 20 hours a month; Pro caps you at 1,200 minutes.
- Starting price
- $29 per seat per month
- Free plan limit
- Unlimited recordings; AI notes on 10 meetings; data kept up to 3 months
- Languages
- 30+ languages
- CRM sync
- CRM integrations and field mapping from Pro
tl;dv hosts and stores data in the EU, lists GDPR, SOC 2 and EU AI Act compliance, says it never trains AI on recordings, and keeps unlimited video recordings on its free plan.
Pros
- Free plan keeps unlimited video recordings with unlimited storage
- GDPR, SOC 2 and EU hosting listed on the pricing page
- Pro adds unlimited AI notes, API, webhooks and an MCP server
- Business adds sales coaching (playbooks, objection handling) without usage fees
Cons
- Free AI notes stop after 10 meetings and data retention is up to 3 months
- Monthly Pro at $29 per seat is above Fireflies ($18) and Otter ($16.99)
- Weekly web recording caps apply (40 on Free, 80 on Pro)
- Each recording is capped at 3 hours
Skip it if price leads; Pro is $18 a seat annual, nearly double Fireflies Pro.
- Starting price
- $16 per user per month
- Free plan limit
- No free plan; 7 day free trial
- Languages
- 17+ languages
- CRM sync
- Salesforce on Advanced
Krisp Core costs $8 a user annual for bot free notes, transcription and recording plus Krisp's noise cancellation and accent conversion, features Fireflies does not offer at any price.
Pros
- Bot free capture through a virtual microphone and speaker
- Noise cancellation included, which no other pick here offers
- Core at $8 per user annual is among the lowest paid tiers
- 4.7 on G2 from 1,612 reviews
Cons
- No free plan, only a 7 day trial
- Salesforce needs Advanced at $30 per user monthly
- 10 GB storage cap on Core
- 17+ languages, fewer than Fireflies or Notta
Skip it if you want a free plan; Krisp has a 7 day trial only.
- Starting price
- $19.75 per user per month
- Free plan limit
- 5 meeting transcripts per month
- Languages
- 20+ languages
- CRM sync
- Salesforce and HubSpot from Pro
Read AI summarizes meetings, email and messages in one assistant, adds speaker coaching metrics, and offers HIPAA on Enterprise+ from 5 seats, cheaper than Fireflies' Enterprise HIPAA route.
Pros
- Covers meetings plus email and messages in one assistant
- SOC 2 Type 2, GDPR and HIPAA listed
- Salesforce and HubSpot on the first paid tier
- Desktop, mobile and browser apps for in person capture
Cons
- Free plan is capped at 5 meeting transcripts a month and 1 hour per meeting
- Audio and video playback needs Enterprise at $29.75 monthly
- HIPAA needs Enterprise+ with a 5 license minimum
- No refunds, per its pricing FAQ; cancel before renewal
Skip it if you want to stay free; its free plan stops at 5 meetings a month.
- Starting price
- $29 per seat per month
- Free plan limit
- No free recorder plan; 14 day trial, free view only seats
- Languages
- 70+ languages
- CRM sync
- Salesforce, HubSpot, Zoho, Pipedrive and Copper on every plan
Teams outgrowing Fireflies' conversation intelligence get CRM sync to Salesforce, HubSpot, Zoho, Pipedrive and Copper on every Avoma plan, 70+ languages, dialer call recording and free viewer seats.
Pros
- CRM sync to five CRMs on the entry plan
- 70+ transcription languages
- Dialer coverage (Aircall, Dialpad, RingCentral, Zoom Phone) for phone calls
- Free viewer seats, so you only pay for people who record
- SOC 2 Type II and ISO/IEC 42001 AI management certification
Cons
- No free plan for recorders
- Coaching and forecasting are add ons at $29 to $35 per seat
- Monthly Startup at $29 is above most general note takers
- Built for sales workflows, more than a solo user needs
Skip it if you are a solo user; there is no free recorder plan and coaching is an add on.
- Starting price
- $13.99 per seat per month
- Free plan limit
- 120 minutes per month, up to 3 minutes per conversation, 10 AI summaries
- Languages
- 58 languages
- CRM sync
- CRM and Zapier integration on Business; Salesforce and HubSpot listed
Notta transcribes uploaded recordings up to 5 hours on paid plans in 58 languages with bilingual transcription add ons, where Fireflies caps recordings at 2 hours on Free and Pro.
Pros
- 58 transcription languages, the widest named list among these picks after Fireflies' 100+
- Pro at $8.17 per month on annual billing
- Up to 5 hours per recording on paid plans
- SOC 2 Type II, ISO 27001, GDPR and HIPAA listed
Cons
- Free plan sessions are capped at 3 minutes, per the pricing page
- Pro still caps minutes (1,800) and AI summaries (100) per month
- CRM and video recording wait for Business
- No G2 rating could be verified this month
Skip it if for live meetings on a budget; the free plan caps sessions at 3 minutes.
What the alternatives cost
| Tool | Free plan | Cheapest paid seat, annual | Monthly | Bot free |
|---|---|---|---|---|
| Fireflies.ai (for reference) | Unlimited transcription, 400 minutes storage per team | $10 | $18 | Chrome extension only |
| Fathom | Unlimited recordings | $15 (Team) | $19 to $20 | Mac beta |
| Granola | No daily limit, 30 day history | No annual option | $14 | Yes |
| Otter.ai | 300 minutes a month | $8.33 | $16.99 | Desktop app |
| tl;dv | Unlimited recordings, 10 AI notes | $18 | $29 | No |
| Krisp | 7 day trial | $8 | $16 | Yes |
| Read AI | 5 meetings a month | $15 | $19.75 | Desktop and mobile apps |
| Avoma | 14 day trial | $19 | $29 | No |
| Notta | 120 minutes a month | $8.17 | $13.99 | No |
Prices from each vendor's pricing page in October 2026. See the full category in the AI Price Index, and the per plan breakdown in Fireflies pricing.
When to stay on Fireflies
Do not switch if your team uses what Fireflies does best. Its 100+ transcription languages beat every pick here: Avoma lists 70+, Notta 58 and Granola 31. Its $10 Pro seat includes CRM integrations that Fathom keeps for Business ($25) and Krisp for Advanced ($15). And its Business tier adds conversation intelligence for $19 a seat, cheaper than Avoma's add ons. If storage is the only issue, Business at $19 annual removes the cap.
Switching tips
- Export first. Download transcripts and recordings from Fireflies before your plan ends; Pro and above include downloads.
- Turn off auto join in Fireflies before connecting a new tool to your calendar, or two bots may join the same call.
- Tell your team and clients which note taker you use now, especially if you move to a bot free tool they will not see in the participant list.
- Re map CRM fields. If Fireflies pushed notes to Salesforce or HubSpot, set up the same fields in the new tool before the next sales call.
How we picked
We compared every meeting assistant in our database on published facts only: free plan limits, price per seat on monthly and annual billing, storage, languages, bot free capture, CRM sync, security listings and verified ratings. Each pick had to beat Fireflies on at least one of the four reasons people leave it. Ranked order reflects the best fit for most people leaving Fireflies. Scores and method are on how we score.
Frequently asked questions
What is the best alternative to Fireflies.ai?
Fathom, for most people. Its free plan records and transcribes every meeting with unlimited storage, where Fireflies' free plan stores only 400 minutes for a whole team. For bot free notes, choose Granola.
What is the best free alternative to Fireflies?
Fathom, with unlimited recordings, transcripts and summaries. tl;dv is second with unlimited free video recordings but AI notes on only 10 meetings. Granola's free plan has no daily limit but shows only 30 days of notes.
Is there a Fireflies alternative without a bot?
Granola and Krisp capture from your device on every plan, with no participant added to the call. Otter's desktop app and Fathom's Mac beta also offer bot free capture. Fireflies itself can record through its Chrome extension without the bot.
Is Otter or Fireflies better?
Otter is cheaper on annual billing and has the stronger live transcript. Fireflies supports 100+ languages and has no minute cap on Pro. See [Otter vs Fireflies](/otter-vs-fireflies).
Why do people switch from Fireflies?
The measurable reasons are storage (400 minutes per team free, 8,000 minutes per seat on Pro), AI credits (20 a month on Free and Pro), the 2 hour recording limit on Free and Pro, and the bot joining calls by default. On Trustpilot, where Fireflies scores 4.5 from 860 reviews, complaints also mention reaching human support.
What is cheaper than Fireflies?
On annual billing, Krisp Core ($8) and Otter Pro ($8.33) cost less than Fireflies Pro ($10). Fathom's free plan costs nothing and has no recording cap.